The lead lands
An enquiry arrives overnight and sits in your sheet. Nobody has to be awake to catch it.
LEAD FOLLOW-UP AUTOMATIONSee the build →
Enquiries that arrive at 7pm, answered by 8am.
The quote that matters most is the one that never came. Every overnight enquiry that waits until Monday is a job gone to whoever replied first. This workflow answers within 24 hours — with your booking link and two alternate times, no staff time spent chasing.
01 / THE PROBLEM
Leads don't die from bad pricing.
They die from silence. The enquiry lands at 7pm, nobody sees it until Monday, and by Tuesday the customer has booked someone who replied at 8am.
The fix isn't more discipline. It's not being the silent one.
02 / WHAT IT ACTUALLY LOOKS LIKE
24 hours, not Monday
Before the day gets busy, the follow-up goes out — a personal reply, not a form letter.
Booking link, two times
The email carries your booking link and two alternate times, so the lead can pin a slot without a round-trip.
The calendar fills
You walk into a week that already has the jobs on it — because someone answered while you slept.
03 / THE REAL COSTS & THE HONEST LIMITS
What it costs to run, and what it can't do.
- 01What you needn8n (self-hosted free, cloud from ~$24/mo), Google Sheets with your leads, Gmail and Google Calendar — all free on a business account.
- 02How hard it isSome configuration, no code: fill in your sheet columns and the email copy, connect the accounts.
- 03What it can't doEmail only — no calls, no texts. It reads leads from a sheet, so it works best when leads already land there. It follows up; it does not book the job or chase the paperwork.
- 04What it isA tool, not a salesperson. It kills the silence and the forgetting. If you want someone to actually sell the jobs, that's a human service — different product, honest answer.
04 / THE REAL WORK, VERIFIED
This is somebody's actual published work.
The workflow behind this page is real: a lead follow-up system published in the n8n gallery by Rahul Joshi, live and reachable at its source. Botvent wrote it up as a listing — Rahul has not claimed the page, so treat it as a pointer to their work, not an offer to be hired.
See the full listing, requirements & limits →- Live at its source — the original workflow is linked on the listing
- A personal follow-up with your booking link and two alternate times
- Costs stated up front: what it takes to run, not just to buy
- No claim that it sells for you — it answers, you still close
05 / QUESTIONS TRADES ACTUALLY ASK
Before you decide, the honest answers.
How much does lead follow-up automation cost to run?
The workflow itself is free. The running costs are: n8n (self-hosted on your own machine is free; the cloud version starts around $24/month) and Google Sheets, Gmail and Calendar (free for a business account tier). Because follow-ups are email-only, there are no per-message costs — most of the price is the n8n subscription.
Does it reply by email only?
Yes — this workflow follows up by email only. It will not call anyone or send texts; that needs a separate template with a phone provider, which carries its own cost. If your trade lives on the phone, the honest answer is that this template is only part of the fix.
How fast does the follow-up go out?
Within 24 hours of the lead landing in your sheet — the point is that an enquiry arriving at 7pm is answered the next morning, not rediscovered on Monday. The follow-up carries your booking link and two alternate times, so the lead can book without another round-trip.
Do I need to be technical to set it up?
Some configuration, no code: fill in your sheet columns and the email copy, connect Gmail and Calendar. If that is not your lane, that is the gap Botvent exists for — vent your problem and see who has built and installed this kind of thing before.
My leads aren't in a spreadsheet — does this work for me?
The workflow reads leads from a Google Sheet, so it works best when your leads already land there. If yours arrive in an enquiry form or a phone, getting them into the sheet is the first step — and that is a different, smaller problem than the follow-up itself.
What if I'm not sure this is the fix for my business?
Describe the actual problem — which leads are going cold, when, and why you think so — and Botvent will show you who has solved it before. You don't need to know the tool names to ask.